Advisors · Agencies · Tour operators · Small & mid-size hotels
Your whole travel business, in one place. Free.
CRM, itineraries, commissions and a complete back office, with AI that handles the admin. The core platform is free for every user, whether you're one advisor working from home or a multi-million-dollar agency.
- No seat fees
- AI-guided data transfer
- You approve every AI change
- 1Supplier confirmation forwardedBooking details pulled out, ready for your review
- 2Client email receivedTwo trip changes found and highlighted
- 3AI drafts the client updateYou edit, approve and send
- 4Final payment receivedMatched to the booking, ready to reconcile
- 5Commission statement uploadedLines matched, one difference flagged
- 6“What still needs attention?”A short list of next steps, with links
One product, sized for
- Independent advisors
- Host agencies
- Multi-million-dollar agencies
- Tour operators
- Small & mid-size hotels
Why switch
Most travel software does one part of the job well.
Itinerary builders stop at the proposal. Advisor apps stop at commission tracking. Legacy back offices handle the accounting but weren't built for the way advisors work now. So most businesses pay for two or three of them and retype the same booking into each. TravelMinds does the whole job, in one system.
| What you need | Itinerary builders | Advisor apps | Legacy back office | TravelMinds |
|---|---|---|---|---|
| Client and trip CRM | Basic | Yes | Separate add-on | Yes |
| Itineraries and proposals | Yes | Yes | No | Yes, with ItineraryLogic |
| Forward an email, get the booking | No | Limited | No | Yes, for new and changed bookings |
| Commission collection, aging and claims | Tracking only | Varies | Yes | Yes, with drafted follow-ups |
| Onyx, TACS and Paymode reconciliation, fees included | No | Limited | File import | Yes, AI-matched |
| Full accounting: general ledger, trust, ARC | No | Partial | Yes | Yes |
| Branches, approvals and employee advisor pay | No | Partial | Yes | Yes |
| Tour operators and small & mid-size hotels | No | No | No | Yes |
| AI across every record | Limited | Some features | No | Yes, with review before any change |
| What it costs you | Subscription | Subscription or host fees | License plus support | $0 |
- Client and trip CRM
- Itinerary builders
- Basic
- Advisor apps
- Yes
- Legacy back office
- Separate add-on
- TravelMinds
- Yes
- Itineraries and proposals
- Itinerary builders
- Yes
- Advisor apps
- Yes
- Legacy back office
- No
- TravelMinds
- Yes, with ItineraryLogic
- Forward an email, get the booking
- Itinerary builders
- No
- Advisor apps
- Limited
- Legacy back office
- No
- TravelMinds
- Yes, for new and changed bookings
- Commission collection, aging and claims
- Itinerary builders
- Tracking only
- Advisor apps
- Varies
- Legacy back office
- Yes
- TravelMinds
- Yes, with drafted follow-ups
- Onyx, TACS and Paymode reconciliation, fees included
- Itinerary builders
- No
- Advisor apps
- Limited
- Legacy back office
- File import
- TravelMinds
- Yes, AI-matched
- Full accounting: general ledger, trust, ARC
- Itinerary builders
- No
- Advisor apps
- Partial
- Legacy back office
- Yes
- TravelMinds
- Yes
- Branches, approvals and employee advisor pay
- Itinerary builders
- No
- Advisor apps
- Partial
- Legacy back office
- Yes
- TravelMinds
- Yes
- Tour operators and small & mid-size hotels
- Itinerary builders
- No
- Advisor apps
- No
- Legacy back office
- No
- TravelMinds
- Yes
- AI across every record
- Itinerary builders
- Limited
- Advisor apps
- Some features
- Legacy back office
- No
- TravelMinds
- Yes, with review before any change
- What it costs you
- Itinerary builders
- Subscription
- Advisor apps
- Subscription or host fees
- Legacy back office
- License plus support
- TravelMinds
- $0
AI that does the admin
Forward an email. The admin is done.
Send any confirmation, change notice or client email to your TravelMinds address. The booking, schedule, deadlines and expected commission appear, ready for one-click approval. Nothing changes until you say so.
- Supplier confirmations
- Booking details extracted and filed with the trip
- Inquiry emails
- A new trip started with what the client already told you
- Supplier proposals
- Turned into quote options you can send
- Change notices
- The booking updates, and a client message is drafted
- Commission statements
- Every line matched to a booking, differences flagged
Three proposed changes
Example data.
The whole money loop
From the first quote to the books, every dollar has a home.
Most tools stop at the booking. TravelMinds follows the money all the way through, so you always know what you've earned, what's still owed and who owes it.
- QuoteOptions built from supplier proposals
- Client paymentDeposits and final payments on a schedule
- Supplier deadlineDue dates tracked so nothing lapses
- Expected commissionSet automatically from your supplier rates
- ReceiptMatched to the booking, fees and FX recorded
- Advisor paySplits and payouts calculated for you
- The booksPosted to your ledger and synced
One record. One login. No re-keying between systems.
Commission management
Collect every commission dollar you've earned.
Commission isn't a report you run at month end. It's money you go and get. TravelMinds shows what's late, drafts the follow-up, and reconciles payments from suppliers and the commission networks.
- Expected vs. received, per bookingKnow the moment something is short or late.
- AI statement matchingUpload a statement; lines match to bookings and differences are flagged.
- Aging and follow-up listsA call sheet of who owes you, with draft emails ready to send.
- Advisor splits and payoutsCommission plans, payout reports and 1099 totals.
| Booking | Advisor | Gross | Fee/FX | Net | Status |
|---|---|---|---|---|---|
| RossiPalazzo Lumen, Florence | M. Alvarez | 912.00 | −84.55 | 827.45 | Matched |
| ChenVilla Serena, Ravello | J. Patel | 640.50 | −59.38 | 581.12 | Matched |
| OkaforHotel Corallo, Positano | S. Brooks | 478.00 | −44.32 | 433.68 | Rate 8% vs 10% |
| LindqvistAlbergo Cielo, Rome | M. Alvarez | 705.30 | −65.39 | 639.91 | Matched |
| HaddadCasa Marea, Capri | J. Patel | 401.20 | −37.16 | 364.04 | Matched |
Example data.
Full back office
Everything your back-office system does. Built in, modern and free.
TravelMinds covers the accounting functions agencies rely on a legacy back office for, connected to the same client and booking records your advisors use every day. No separate login, no batch entry, no retyping invoices.
Invoices and receipts
Client invoices, receipts and payments posted from the booking, with deposits and finals tracked.
ARC and BSP reporting
Sales reporting and settlement reconciliation for accredited agencies.
Trust accounting
Client funds held and disbursed correctly, with the audit trail regulators expect.
General ledger
A travel chart of accounts with journal entries created automatically from every transaction.
Bank reconciliation
Deposits matched to receipts, supplier payments and advisor payouts.
Client and vendor statements
Balances, aging and statements for every client, supplier and advisor.
Advisor pay and 1099s
Commission plans, payout runs and year-end 1099 totals.
Period close and reports
P&L, balance sheet, cash flow and commission income by supplier and advisor, with period locks.
QuickBooks and Xero
Keep your accountant's system in sync, or let TravelMinds be the books.
Moving off a legacy back office? Import your clients, vendors, open invoices and commission history with AI-guided transfer, and check that your opening balances match before you switch.
Answers without digging
Ask your business a question. Get the answer, with the records.
$4,210.00 to Viking for the final cruise payment, due March 14. Their hotel in Florence and the flights are paid in full.
Example questions and answers.
Switching is the easy part
Bring everything with you. AI does the heavy lifting.
TravelMinds connects to the systems you already use and imports from the ones you're leaving. Upload an export from any system and AI works out what goes where, so clients, trips, bookings, commission history and open balances come across without hand-mapping a single column.
- Connect or exportLink your inbox and accounting, or upload export files from your current system.
- AI maps your dataFields are matched, duplicates merged and gaps flagged automatically.
- You review, then go liveCheck the results side by side before anything is switched over.
Who it's for
Start with one advisor. Grow to thousands. Never switch again.
The same product at every size. As your business grows, you switch on more, without migrating to something new.
1–3 users
Spend your time on travel, not admin.
Everything a solo advisor juggles, in one calm workspace. Forward your confirmations, let AI keep trips current, and see every commission you're owed.
- Client profiles with passports, preferences, loyalty numbers and family links
- Quotes that become bookings when the client says yes
- Payment reminders, passport alerts and welcome-home follow-ups
- Commission tracking and simple bookkeeping, ready for tax time
Why it's free
PER SEAT · PER MONTH · AT EVERY SIZE
- No seat fees. Add every advisor and every back-office person.
- Free for everyone. Not only for members of one host agency.
- No feature wall. CRM, commissions and bookkeeping are all included.
- Your data stays yours. Export everything, any time.
Free to run your business. Add modules when you need them.
Everything you need to run a travel business day to day is free, for good. Add specialist modules as you grow.
Add-on modules for host networks, groups, weddings and marketing.
No trial that expires, and no surprise invoice.
Easy from day one
Powerful enough for a $20M agency. Simple enough to learn in an afternoon.
Find anything
Press ⌘ K and search every client, trip, supplier and payment from one box.
Edit where you see it
Click any field to change it. Update fifty bookings at once when you need to.
Undo anything
Every change, including the AI's, is logged and can be reversed.
A home page for your role
Advisors, managers, finance and owners each start the day with what matters to them.
Rules you control
Automate reminders and follow-ups with simple rules, and switch them off just as easily.
Your whole platform
Connects to ItineraryLogic for designed itineraries and AVIAG for the on-trip guest experience.
Questions
Good questions to ask before you switch.
Is it really free?
Yes. The CRM, commission management and back office are free for every user, at every size, with no seat fees and no subscription. Add-on modules for host networks, groups, weddings and marketing are available if you need them.
How is this different from an itinerary builder or an advisor app?
Those tools cover part of the job: building the trip, or tracking commission once it's booked. TravelMinds also runs the money and the books, reconciles commission networks including their fees, handles enterprise controls, and serves tour operators and small & mid-size hotels. And it's free.
Can it replace our back-office accounting system?
Yes. Invoicing, receipts, ARC and BSP reporting, trust accounting, general ledger, bank reconciliation, statements and 1099s are built in. AI-guided import brings your history across, and you confirm opening balances before you switch.
How do I bring my data over from my current system?
Export from your back-office system, CRM, spreadsheets or accounting software and upload the files, or connect your inbox and accounting directly. AI maps your fields, merges duplicates and flags anything that needs a look, and you review it all before switching over.
Will the AI change things without asking me?
No. The AI proposes changes and you approve them. Every change is logged with who made it and when, and anything can be undone.
Is it right for a one-person business and a 200-advisor agency?
Yes. It's one product at every size. Larger agencies switch on branches, approvals, employee advisor pay and deeper accounting. Host networks get contractor onboarding and bulk statements.
Does it work for tour operators and small & mid-size hotels?
Yes. Tour operators manage departures, multi-supplier costs, margins and agency payouts. Small and mid-size hotels manage guest, group and agency relationships and the commissions they pay advisors.
Who owns my data?
You do. Your client and business information isn't sold or shared, and you can export all of it at any time.
Make running your travel business easier.
Tell us a little about your business and we'll be in touch to set up a demo.